🛡️ Privacy Policy

Introduction

Welcome to Smart Inventory ("we," "our," or "us"). We respect your privacy and are committed to protecting your personal data. This privacy policy explains how we collect, use, disclose, and safeguard your information when you use our mobile application ("App").

By using Smart Inventory, you agree to the collection and use of information in accordance with this policy. If you do not agree with our policies and practices, please do not use our App.

1. Information We Collect

We collect and process the following types of information:

1.1 Personal Information

• Account Information: Phone number or email address used for authentication
• Profile Information: User name, shop details, and address (optional)
• Contact Information: Phone number for account linking and verification

1.2 Business Data

• Inventory Data: Product information, stock levels, pricing
• Transaction Records: Sales records, purchase records, invoices
• Vendor Information: Vendor names, contact details, transaction history
• Customer Data: Customer names and transaction details (if provided)

1.3 Technical Information

• Device Information: Device type, operating system version, unique device identifiers
• Usage Data: App usage statistics, feature interactions, crash reports
• Location Data: Only if you grant permission for location-based features (optional)

2. How We Use Your Information

We use your information for the following purposes:

• Service Delivery: To provide and maintain our inventory management services
• Authentication: To verify your identity and secure your account
• Data Synchronization: To sync your data across devices (premium users only)
• Notifications: To send you important updates about your account and transactions
• Customer Support: To respond to your inquiries and provide technical support
• App Improvement: To analyze usage patterns and improve our features
• Payment Processing: To process subscription payments and manage billing
• Legal Compliance: To comply with legal obligations and enforce our terms

3. Data Storage and Security

Your data security is our top priority. We implement industry-standard security measures:

3.1 Storage Methods

• Free Users: Data stored locally on your device using encrypted local database (Isar)
• Premium Users: Data encrypted and stored securely in the cloud with automatic backups

3.2 Security Measures

• End-to-end encryption for data transmission
• Secure authentication using Firebase Authentication
• Regular security audits and updates
• Access controls and permission-based data access
• Secure API communications using HTTPS/TLS

4. Data Sharing and Disclosure

We do not sell your personal data. We may share your information only in the following circumstances:

• With Your Consent: When you explicitly authorize us to share specific information
• Service Providers: With trusted third-party service providers who assist in operating our app (under strict confidentiality agreements)
• Payment Processors: For subscription management and payment processing (Google Play Billing)
• Legal Requirements: When required by law, court order, or government regulation
• Business Transfers: In connection with a merger, acquisition, or sale of assets (users will be notified)
• Protection of Rights: To protect our rights, property, or safety, or that of our users

5. Third-Party Services

Our app integrates with the following third-party services, each with their own privacy policies:

• Firebase Authentication: For secure user authentication - Privacy Policy
• Google AdMob: For displaying advertisements to free users - Privacy Policy
• Google Play Billing: For subscription and payment management - Privacy Policy
• Cloud Storage Services: For data synchronization (premium users) - Privacy Policy

6. Your Privacy Rights

You have the following rights regarding your personal data:

• Access: Request a copy of your personal data
• Correction: Request correction of inaccurate or incomplete data
• Deletion: Request deletion of your personal data (subject to legal obligations)
• Data Portability: Request export of your data in a structured format
• Withdraw Consent: Withdraw consent for data processing at any time
• Object: Object to certain types of data processing
• Restrict Processing: Request restriction of data processing in certain circumstances

To exercise these rights, please contact us through the app settings or using the contact information below.

7. Data Retention

We retain your data as follows:

• Active Accounts: As long as your account remains active
• Deleted Accounts: For a reasonable period (typically 30 days) to allow account recovery
• Legal Requirements: As required by law for tax, accounting, or legal purposes
• Immediate Deletion: You can request immediate deletion of your data at any time

8. Children's Privacy

Our App is not intended for users under the age of 13. We do not knowingly collect personal information from children under 13. If you are a parent or guardian and believe your child has provided us with personal information, please contact us immediately, and we will delete such information from our systems.

9. Advertising and Analytics

9.1 Advertisements (Free Users)

Free users may see advertisements powered by Google AdMob. These ads may use cookies and similar technologies to provide relevant advertisements. You can learn more about how Google uses data at Google's Privacy & Terms.

9.2 Analytics

We may use analytics tools to understand how users interact with our app. This helps us improve user experience and app functionality. Analytics data is anonymized and aggregated.

10. International Data Transfers

Your information may be transferred to and maintained on servers located outside of your country. We ensure that appropriate safeguards are in place to protect your data in accordance with this privacy policy.

11. Changes to This Privacy Policy

We may update this privacy policy from time to time to reflect changes in our practices or for legal, operational, or regulatory reasons. We will notify you of any material changes by:

• Posting the updated policy in the app
• Updating the "Last Updated" date at the top of this policy
• Sending you a notification through the app (for significant changes)

Your continued use of the app after changes are posted constitutes your acceptance of the updated privacy policy.

12. California Privacy Rights (CCPA)

If you are a California resident, you have additional rights under the California Consumer Privacy Act (CCPA):

• Right to know what personal information is collected
• Right to know if personal information is sold or disclosed
• Right to opt-out of the sale of personal information (we do not sell personal information)
• Right to deletion of personal information
• Right to non-discrimination for exercising CCPA rights

13. European Privacy Rights (GDPR)

If you are in the European Economic Area (EEA), you have rights under the General Data Protection Regulation (GDPR), including those outlined in Section 6 above. Our legal basis for processing your data includes:

• Consent: You have given clear consent for processing
• Contract: Processing is necessary for our contract with you
• Legal Obligation: Processing is necessary to comply with the law
• Legitimate Interests: Processing is in our legitimate interests and doesn't override your rights

14. Consent

By using Smart Inventory, you hereby consent to our Privacy Policy and agree to its terms. Your continued use of the app following the posting of changes to this policy will be deemed your acceptance of those changes.